Expense/Income Forms

    The following is an explanation of the process by which members can submit expenses for reimbursement or submit income collected to our club.

Expense Reimbursement Process

Whenever any member of either Heathrow Women’s Club, Inc. or Heathrow Women’s Club Charities, Inc. incurs an expense in connection with activities associated with either of those entities, the following process should be followed:

1. Complete an Expense Form.  (Download it here.)  Be sure to indicate on the form if the expense was incurred in connection with HWC or HWCC.
2. Attach all documentation, receipts, invoices, etc. associated with the expense.
3. Deliver the completed Expense Form and all relevant documentation to the Treasurer.

 After the Treasurer has received the above information, a check will be written and sent to the individual incurring the expense.  No check will be written without the proper documentation.

Income Submittal Process

Whenever any member collects cash and/or checks for Heathrow Women's Club, Inc. or Heathrow Women's Club Charities Inc. the following process should be followed: 

1. Submit an Income Form (download it here).  Be sure to indicate on the form if the income is for HWC or HWCC.

2. Deliver the completed Income Form and all cash and/or checks collected to the Treasurer.